Meetings/2009 AGM/Further details
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These details were sent out to the members on 18th April; the email has been copied below with slight formatting changes for ease of reading on the wiki. A small correction has been made adding Board Report to the 3:45 session |
WIKIMEDIA UK
ANNUAL GENERAL MEETING
SUNDAY 26TH APRIL, 1PM
MANCHESTER
Here are some more details about the chapter's AGM coming up next Sunday in Manchester. Included below are further details of the venue, the agenda and the speakers. If you have any queries please email us at secretary at wikimedia.org.uk or reply to this message.
Regards,
The Board
Wikimedia UK
Wikimedia UK is the operating name of Wiki UK Limited.
Wiki UK Ltd is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827.
The Registered Office is at 23 Cartwright Way, Nottingham, NG9 1RL, United Kingdom.
AGM VENUE
The AGM will be held in Kro-Bar, 325 Oxford Road, opposite the main entrance to Manchester University Students' Union. We will be upstairs in the Matlock Rooms. Directions to kro-bar are here and their website for more information is here. Their full address is Kro Bar, 325 Oxford Rd., Chorlton-on-Medlock, Manchester, M13 9PG. Downstairs will be open from 10:30 in the morning to 10:30 at night for anyone wanting to eat or drink before or after the AGM.
AGM SPEAKERS
We are pleased to share the details of our four speakers who will be leading the discussions from 2pm to 3pm on the future plans of Wikimedia UK. They are:
Rufus Pollock, Open Knowledge Foundation
The Open Knowledge Foundation is one of the UK's leading non-profit organisations promoting free content. OKF run an annual Open Knowledge Conference in London which bring together different groups working in the UK on open content. Rufus Pollock is a co-founder of OKF who has been a director since 2004.
Joe Seddon, Oxford Wikimania
Joe Seddon has been one of the leaders of the Oxford bid for Wikimania 2010 - the main annual conference for Wikimedia enthusiasts the world over. We will know soon whether or not we have won the bid: if we have, Jo will be talking about the ways the chapter can support Wikimania and what we can expect in the next 18 months. Otherwise, we will be looking into how we can use our experience with the bid to put on our own UK conference.
Steve Bowbrick, BBC
Steve Bowbrick is the editor of the BBC Radio 4 Blog and Wikipedia enthusiast. He will be talking about how the chapter can collaborate with BBC staff. Areas of discussion include making the BBC archives more freely available, encouraging the BBC to re-use Wikipedia content and encouraging BBC staff to get involved with editing Wikipedia.
At a time when the German Wikimedia chapter has just announced their second major free-content release deal - releasing 250,000 images from a Photo Museum - the potential of this relationship with our new chapter is very exciting.
Duncan Harris, Wikipedia for Schools
Wikipedia for Schools is a long-standing project, based in the UK, re-using Wikipedia content. The project creates child-friendly material organised around the National Curriculum which teachers can use in their lessons. We are very fortunate to have this project based here in the UK and look forward to working together in the coming years. More details of the project are shown here
Each speaker will be talking for around ten minutes and then we will have 20 minutes at the end for a general roundtable discussion on the subjects discussed and the future activities of the chapter.
AGM AGENDA
The full details of the Agenda are given below:
1pm: Welcome, refreshments and informal discussions
1:00pm: Arrival, refreshments, meet & greet and an opportunity for informal discussions and people to join the chapter if they haven't already
1:30pm: Introduction by the secretary, Andrew Turvey, and the Chair, Kwan Ting Chan.
1:35pm: Opportunity for further informal discussions
2pm: Discussions led by our invited speakers and the Board
The Chair, Kwan Ting Chan, will introduce each speaker who will talk for around ten minutes. After the four speakers, there will be twenty minutes roundtable discussion.
3pm: Formal business of the meeting, including hustings and election of the new Board
3:00pm: Coffee break
3:15pm: Hustings
Chaired by Kwan Ting Chan, each of the eight candidates for the Board will have an opportunity to give a brief speech for no more than two minutes. The floor will then be opened to allow members to question the candidates for the remainder of the time.
Copies of candidate statements, the candidate Q&As and ballot papers will be available throughout the meeting and members will be able to vote until the close of the hustings.
3:45pm: Board Report & Resolutions
Chaired by Kwan Ting Chan, the Secretary and Treasurer will present the Board Report. Each of the seven Resolutions will then be taken in turn. Resolutions 1-6a will be proposed by Andrew Turvey, Secretary, and Resolution 7 will be proposed by Tom Dalton. The proposer may make a short statement of up to 1 minute (2 minutes for resolutions 6a and 7 which are contested). The chair will invite any member present if they want to speak against the resolution or propose an amendment and will give them the same time as the proposers.
Voting will be by a show of hands, taking care to distinguish between members and non-members and not to double count proxy votes already received. If the vote is close to the required majority (75% for the Special Resolutions and 50% for all others) then a roll call will be taken by the tellers. 4:15pm: Announcement of the election results
Following the resolutions, the tellers will announce the results of the Board election.
The Annual General Meeting will then close, but people are welcome to stay around after for refreshments and informal discussions.
4:30pm - 6:30pm: The first meeting of the new Board will start immediately after the AGM.